What is meant by the term Integrated Marketing Communications and how is it strategically implemented, and what are the perceived benefits to having a centralised, synthesised company message?

Integrated marketing communications has been defined as a management philosophy, an educational movement and a unifying business practice, among others. Cornelisson and Lock state that IMC is nothing but a management fad. This ambiguity in defining and measuring IMC has prevented the development of a cohesive research stream in this area. In order to build on and extend previous research, I have chosen to adopt the original definition of Duncan and Everett, who define IMC as “the strategic coordination of all messages and media used by an organization to influence its perceived brand value” (Beard, 1996).

While approaching this topic area, I came across several surveys that were conducted for IMC. In order to attain a greater understanding of IMC and to construct validity, I then decided to conduct my own survey. I contacted and interviewed 14 senior marketing managers, and asked them to give me their definition of integrated marketing communications These managers were employed by a representative mix of large and small companies, ranging from 15 to 90 employees, competing in industries including telecommunications, food and beverage manufacturing, and financial services.

All the managers I interviewed were responsible for planning and implementing marketing communications programs. Illustrative job titles of those interviewed included senior director of marketing, regional team manager of sales and marketing, senior product manager, and owner/general manager (for small businesses). All 14 managers interviewed defined integrated marketing communications as a management practice. The owners of the two smallest businesses, a restaurant and a local sports shop, had no real idea as to the understanding of IMC, however their marketing structure showed evidence of it in use.

Furthermore, the most common element of their responses was the coordination of marketing communications tools. This provided further support for adopting the Duncan and Everett definition of IMC. When I asked them to suggest ways as to create a coordinated marketing strategy, all 14 managers suggested four components that contribute to the coordination of marketing communications activities:

1. Planning and developing different communications tools such as advertising, sales promotion, public relations, and direct mail as one integrated project.
2. Assigning responsibility for the overall communications effort to a single manager.
3. Ensuring that the various elements of the communications program have a common strategic objective such as reinforcing a particular positioning strategy or appealing to a key benefit sought by a target segment.
4. Focusing on a common communications message.

These are similar ideas, yet each captures a slightly different aspect of the way senior managers coordinate diverse communications activities. They also reflect the three prevalent conceptualizations of IMC summarized by Nowak and Phelps -“one voice,” “integrated communications,” and “coordinated campaigns”–further strengthening the construct validity.

I followed the suggestions of Churchill to build and test a multi-item scale to measure IMC as perceived by senior marketing managers, since no such scale exists in the literature. Based on the definition of IMC and the input from senior managers discussed above (to ensure construct validity), I constructed the following four items for the Likert scale. Before I go on, the Likert technique presents a set of attitude statements.

Subjects are asked to express agreement or disagreement of a five-point scale. Each degree of agreement is given a numerical value from one to five. Thus, a total numerical value can be calculated from all the responses. The following statements were posed to the managers and their responses were recorded as a numerical value; a value of 1 was given if they absolutely disagreed and a value of 5 was given if they totally agreed.

• When more than one marketing communications tool or activity is used for a product or service, they should be planned and executed as distinct, separate projects.
• Different marketing communications tools for a product/service should be planned by the same manager.
• The elements of the marketing communications program for a product/service should be strategically consistent.
• I would say that the marketing communications tools used for a product/service focus on a common message.

Integrated marketing communications has been a worthwhile goal of marketing people for the past 30 years. When compared with uncoordinated approaches, IMC offers more relevancy and greater opportunities to achieve client objectives.

The real opportunities to serve clients with significant results, however, lie in areas outside typical demand/creation-driven communications. You cannot really integrate marketing communications without first integrating marketing and recognizing that demand fulfillment (service, delivery, etc.) is just as critical to success. And you cannot truly integrate marketing without first integrating the company (Burnett, 1998).

A recent case study showed banks in many parts of America recently began selling mutual funds. They needed a new profit center because of lower interest rates and the resulting loss of funds. But a focus solely on increased profit is behind the failure in integrated marketing of bank mutual fund products (Burnett, 1998).

For example, in New York, during the first six months of last year, 13 banks and savings and loans in New York spent $6 million advertising mutual funds and other investment products, up more than 500% from the previous year. This relatively high level of funding was spent on demand/creation activities with little consideration for demand fulfillment and how customers would actually come in contact with the bank.

So when prospective customers entered banks inquiring about mutual funds, they often encountered clerks who supplied only partial information, misinformation, or simply had no answers at all and did not even know where to find them. (Burnett, 1998) There is a unifying secret to integrated marketing communications, integrated marketing, and integrated companies. It is a concentrated focus on the customer and a recognition that every point of contact between the company and the customer; product packaging, advertising, or customer service–is an opportunity to create a positive synergy and a happy customer.

The real impetus behind integrated marketing is in realizing that a company’s products and services do not exist to increase profits and maximize shareholder value. They exist to benefit customers better than the competition; that is the way to advance profitability and expand shareholder value. It is a long-term view, and one held by many Japanese companies.

The change that integrated marketing calls for requires that organizations first test the waters by focusing on a particular business or product area, and following an approach. The first step, however, common to both, is an infrastructure, creating cross-functional teams of people who can recognise and represent the needs of the customers at every point of contact with the organisation. This group can include finance, sales, marketing channels, communications, etc. The next step is picking the approach (Burnett, 1998).

One approach may be to take existing products and services, communications, and infrastructure and focus on a particular business area. The cross-functional team redefines the marketing communications and operational aspects of that area. The team develops specific and measurable goals with regard to communications, relevancy, and productivity, and it creates specific plans to measure the achievement of those goals.

Integrated Marketing Communications Agencies

All of this suggests that the future of general advertising and direct marketing agencies is not in integrated communications but in integrated marketing. (Coen, 1998) The challenge before us is to move away from discipline-oriented solutions to integrated marketing solutions that address multiple dimensions of the client’s business situation. This change will require that advertising agencies play a hybrid role as consultants, communication experts, and process facilitators.

Most companies appear to be practicing IMC to some degree, supporting the observations from my previous survey, that IMC is important and is increasingly considered a marketing ‘best practice’. There is a strong relationship found between IMC and performance measures such as market share, sales, and profit further demonstrate the value of efforts to enhance IMC. Although IMC is becoming more popular, a survey showed that 12 percent of respondents implied that their communications programs were fully integrated, suggesting that 88 percent have room for improvement to some extent (Coen, 1998).

Of the three items used to measure IMC, respondents indicated that the area with the most room for improvement is the strategic consistency of the communications elements. This is consistent with Kitchen and Schultz’s notion of the most advanced ‘stage 4’ of IMC development; the financial and strategic integration of IMC synergies (Kitchen and Schultz, 1999). Therefore, managers should focus more on the strategic objectives of their communications programs and increasing the consistency of those objectives across individual program components.

For example, if the overall campaign strategy is to increase new users, this should be the focus of the media advertising, public relations effort, promotional programs, and website design. By focusing on the strategic use of IMC, managers will also be able to measure better the financial returns of communications programs as a whole.

One of the objectives of this study was to learn about factors, which enhance or reduce IMC. Based on the foundation laid here, advertising professionals should be able to make changes that may strengthen IMC in their firms. (Coen, 1998) My findings indicate that assigning managers with significant career experience the responsibility for marketing communications integration can enhance IMC.

The other factors associated with IMC may not be as actionable as increasing the experience of the lead manager; however, they may provide valuable insight to managers interested in encouraging IMC in other ways. For example, the results show that company size is negatively related to IMC. It is likely that marketing communications programs in large organizations are managed by a number of employees, departments, and functions, in various divisions.

This diverse responsibility makes coordination difficult and increases the likelihood that communicated messages will not be consistent. In order to enhance IMC in such situations, it may help to coordinate communications programs at the product or service level. A product or brand management structure where responsibilities for individual brands are assigned to one experienced manager may enhance IMC by reducing the “size” of the business as much as possible and encouraging coordination at the product/service level. Management efforts to organize the communications efforts appropriately would help address the apparent hurdles involved in increasing IMC in large companies. (Gonring, 1994)

The results of the study suggest a number of implications relative to client-agency relationships. The most obvious would be to assign a diverse set of communication responsibilities to a single agency to coordinate and implement. This would lower the complexity of large, diverse communications programs.

One way to achieve this would be to reorganize large agencies into product/service groups, designating account management, creative, media, sales promotion, public relations, and research professionals to integrated client groups (see Gronstedt and Thorson, 1996, for other ways agencies can organize to encourage IMC). Reorganizing in this way would go a long way toward enhancing the coordination of communications activities and toward increasing the strategic consistency of messages and media implemented on behalf of clients (Gonring, 1994).

The strong relationship between IMC and firm performance found in our study suggests that agencies should encourage IMC by their clients. Prior research clearly shows that clients are the drivers of IMC and that strong client-agency partnerships that produce integrated communications plans are critical to the success of IMC efforts. The scale developed in this study could be used by agencies to measure the degree of IMC of potential and current clients to determine the components of IMC that need the most improvement.

A final implication of these results for the client-advertising agency relationship is that the IMC scale developed here can be used to help define the role of the client and agency in developing and implementing integrated communications programs. Prior research has shown that one of the hurdles to IMC is the question of who should coordinate programs, client or agency. Each feels that IMC is their role, leading to problems in implementation.

Expectations may be unclear and, therefore, information not shared. Where does the responsibility for IMC lie? Who should be primarily responsible for it? The results, combined with results from prior research, suggest that clients should be responsible for the strategic direction and planning, which are the foundation of integrated communications programs (Gould, 1999).

Advertising agencies should be responsible for message consistency and coordination of communications programs. IMC should originate with client generally who see the “big picture” and recognise the role of communications efforts in their overall marketing strategies. Agencies, on the other hand, are best suited to coordinate and implement IMC programs across messages, media, products, services, divisions, and countries. The results suggest that clients have more room for IMC improvement in their strategic planning role than do agencies in their tactical implementation role and that advertising agencies are well positioned to be the “lead” communications agency in efforts to improve IMC. (Hutton, 1996)

Managers can cultivate a spirit of IMC in their organizations by creating sales message strategies that could be more carefully coordinated with other forms of communications in the planning and implementation stages in order to avoid the inconsistencies that are more likely to occur later on. Personal selling is a large part of the communications mix. In addition, prior research has found that business-to-business firms tend to rely more heavily on advertising agencies for IMC than do consumer-focused firms. This suggests that advertising agencies have a greater opportunity to help business-to-business firms more closely integrate their marketing communications programs.

 Imperial Tobacco Limited is an example of a company, which is Canada’s largest tobacco manufacturer, effectively employed three critical integrated marketing communication (IMC) practices: strategically consistent brand communication, cross-functional planning and monitoring, and data-driven targeting and communication. By utilizing in-depth consumer research and key IMC processes to construct brand and lifestyle imagery for its flagship cigarette trademark, Player’s, ITL achieved greater brand equity and greater shareholder value. (Dewhirst, 2005).

In conclusion, it is evident that having a centralized, synthesized company message is vital in order to bring about success. It is essential that companies realize the potential and the importance of this message. Integrated marketing communication is really about having a coordinated, organized structure in the way information is sent across. Organisation in every part of our lives is the key to building a successful empire. We have to remember that IMC is not a fundamental theory.

It is still very much at the developmental stages. There may be some areas where it may not work, so it is essential to see how IMC develops over longer periods of time, maybe through longitudinal studies. From this study we have also learnt that it is crucial to value the customer and stakeholder, if all we do is concentrate on integrating marketing communications and fitting it into the company structure, then it is possible to lose focus on the real target, the consumer. It may be wiser to start with the consumer and fitting IMC around the company structure in order to obtain the greatest benefit for the company and the consumer.

Bibliography

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Burnett, J., and S. Moriarty. Introduction to Marketing Communication: An Integrated Approach. Upper Saddle River, NJ: Prentice-Hall, 1998.

Coen, R. J. Annual Advertising Spending Report. New York, McCann Erickson, 1998.

Gonring, M P. “Putting Integrated Marketing Communications to Work Today.” Public Relations Quarterly 39, 3 (1994): 45-48.

Gould, S. J., D. B. Lerman, and A. P. Grein. “Agency Perceptions and Practices on Global IMC.” Journal of Advertising Research 39, 1 (1999): 7-20.

 E. Thorson. “Five Approaches to Organize an Integrated Marketing Communications Agency.” Journal of Advertising Research 36, 2 (1996): 48-58.

Hutton, J. G. “Integrated Marketing Communications and the Evolution of Marketing Thought.” Journal of Business Research 37, 3 (1996): 155-62.

Kitchen, P. J., and D. E Schultz. “A Multi-Country Comparison of the Drive for IMC.” Journal of Advertising Research 39, 1 (1999): 21-38.

Low, G. S., and J. J. Mohr. “Setting Advertising and Promotion Budgets in Multi-Brand Companies.” Journal of Advertising Research 39, 1 (1999): 67-78.

Mand, A. “No Gamble: P&G Looking to Put More Brands Online.” Brandweek, 1999.

Neff, J., and P. Sloan. “P&G, No. 1 Again, Aims to Reinvent Marketing.” Advertising Age, 1996.

Nowak, G., and J. Phelps. “Conceptualizing the Integrated Marketing Communications Phenomenon: An Examination of Its Impact on Advertising Practices and Its Implications for Advertising Research.” Journal of Current Issue, and Research in Advertising 16, 1(1994):49-66.

Dewhirst and Davis. “Brand strategy and integrated marketing communication.” Journal of advertising 34, 4 (2005): 81-92.

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